Posting Variances

Once a cycle count is complete and variances have been reviewed, posting the count makes the system match what was physically counted. This is called posting variances.

What posting does

For each line where counted ≠ expected:

  1. An Adjustment ledger entry is posted for the difference
  2. On-hand stock is updated to match the counted quantity
  3. If the count is for a lot-tracked item, the adjustment is attributed to the specific lot

The original expected quantity and the counted quantity are both preserved in the ledger — the adjustment entry shows exactly what changed and why.

How to post

  1. Open a count session in Completed status
  2. Review the variance lines — items with a non-zero variance are highlighted
  3. Click Post count
  4. The session status changes to Posted — no further edits are possible

Partial posting

Atrope posts all variance lines at once. If you want to investigate a specific variance further before posting, complete your investigation first, correct the counted quantity if needed, then post the whole session.

After posting

  • The inventory ledger reflects the corrected quantities
  • The count session is locked (Posted status)
  • The on-hand view updates immediately

Best practices

  • Don’t rush the review — a mispost is correctable (you’d post another adjustment), but it creates noise in the ledger
  • Investigate variances over ±5% before posting
  • Count the same location twice if a variance seems implausibly large
  • Document the reason in the count notes when variances are significant (theft, damage, miscounting)